Stepchange Recruitment Tracking System - What is it?
An Electronic System for managing the end to end recruitment process in NHS Trusts
Hiring Managers
Create and approve requisitions on line
Track progress real time till the candidate is in post
Recruitment Advisors and assistants
All documentation online reducing paper Create and send documents, emails and SMS texts with Intelligent Data Merge Import candidates from multiple sources
HR Managers
Track recruitment activity Drill down through the data to help support the team Full audit trail and compliance documentation
Trust Executives
Management Information and real time KPI’s to your desktop Electronic approvals
Drawing on our extensive experience in working with Trusts to improve their recruitment processes we have developed a number of special features to transform the recruitment process:
Online, web based technology
No IT infrastructure to implement. Easy to roll out utilising internet technology allowing users to access the system wherever there is an internet connection.
Online requisitions and approval
Create requisitions using online, easy to navigate, forms. Attach documents such as Job Descriptions and Advertising text.
Track vacancy from advert to post filled
Hiring Managers have easy access to provide them with information, saving time and ensuring they are up to date with progress of their vacancy and candidates.
Contacts with candidates and managers (SMS text/letters/email)
Good communications are vital to the process. Use Intelligent Data Merge to create tailored documents, emails and texts to contact candidates. System generated emails to alert and remind managers to complete tasks.
Comprehensive reporting and dashboard
Standard and custom reports to provide each user with the information they need.
Makes best use of existing technology
Transfer data with Job Boards such as NHS Jobs, 3rd party sites and ESR.
Document management
All documents relating to each requisition, vacancy and candidate are stored electronically. Full search facility to rapidly locate information.
Audit trail, compliance, record, evidence
Full audit trail for requisition, vacancy and candidate processes. All requisition, vacancy and candidate communications recorded and documented. Assure compliance with NHS Employment Check Standards.
Local configuration, tailored training and rapid implementation
Go live in a few weeks, intuitive navigation and “bite sized” training designed to meet needs of busy NHS Trust staff and managers.
